FES-UA reimbursement guide for Florida families

What to have ready before you submit

Most reimbursement problems start with incomplete evidence. Before you submit, gather the itemized receipt or invoice, a valid payment record, the exact student the purchase belongs to, and any category-specific documentation requested by the current handbook or purchasing guide.

• A complete invoice or receipt with a clear cost breakdown.
• Proof of payment showing the transaction date, provider, amount, and payment method.
• The category-specific support the expense requires, such as provider credentials, service dates, attendance, or pre-authorization.
• A clean explanation when a payment processor or billing company name differs from the provider name on the main receipt.

Timeline rules families often forget

The 2025-2026 handbook says reimbursements should use scholarship funds tied to purchases made between July 1, 2025 and June 30, 2026, with reimbursement requests submitted by July 31, 2026. The stated review time is up to 60 days after all required documentation is in place.

If a reimbursement is placed on hold for missing information, the review clock restarts after the requested information is received.

Where many FES-UA packets break down

• The invoice is itemized, but the proof of payment is weak or missing.
• The selected category is too broad or simply wrong for the expense.
• The packet is missing service dates, attendance, credentials, or student-specific support.
• The expense needed pre-authorization before purchase and none was granted.
• The supporting documents describe different providers, dates, or amounts.